Helping School Districts Do More With Less

School districts across the Country are trying to cut costs while providing education to kindergartners through high school graduates. They are consolidating, they are revamping policies and procedures, and they are trying to streamline processes in an effort to do more with less. The most important issue at hand is to keep all the schools within a district connected so no student is inadvertently overlooked or lost in the system. There is unique school system software available that is helping schools and districts stay organized, focused, and connected. Software management systems integrate with existing systems, and can be customized to suit the needs of the district.

The largest component, the Student Data Management System (SDMS), provides tracking and database management for every student. Each individual can be tracked regarding grades, progress, interventions, extra services, activities, and testing scores. Administrators can utilize the information for creating reports for cost per pupil, measuring curriculum outcomes, and identifying the need for outside services. Teachers can input grades, notes, suggestions and concerns. Guidance counselors can use the information to help students decide upon colleges or career paths. Special education resources, speech therapists, and other professionals can identify students with needs, and input notes into the file as well.

There is software that allows parents to pay for activities, lunches, and fees securely online at their convenience. Another software management program can keep track of lunch costs for each student and let cafeteria staff have information regarding allergies and dietary restrictions at their finger tips. TimeClock, another component of the software, can make scheduling teachers, volunteers, staff, trips, and buses quick and efficient. Notes and assignments can be delivered, work time can be recorded, and payroll will be much easier. Users can log into the secured platform from anywhere.

The software services include installation, integration, training, support, and updates to the system. Training can be done on-site or be web-based, depending on the need and the budget of the district. Web-based training can be more cost-effective, and includes webinars, guided tutorial videos, and remote training. The system is updated when appropriate to keep up with technology, and ongoing support is available.